Financial Contact Information – Finance and Business

Topic	Name	Position	Exension
“Accepting” purchases in Datatel	Tracy Holtz	Manager of Procurement/Purchasing	2367
“Record security violation” error message	Connie McCarty	Sr. Programmer/Analyst/Applications Development/IT	2199
1042-S forms issued	Marlene Kanipe	Assistant Controller	2585
1099 forms issued	Lisa Crawford	Accounts Payable Manager	2086
Account access in Datatel	Marlene Kanipe	Assistant Controller	2585
Advances for business travel	Joe Hudson	Accounts Payable Coordinator	2314
Approval levels in Datatel	Marlene Kanipe	Assistant Controller	2585
Asset sales – government-funded-assets	Jackie Petty	Accounting Manager	2530
Asset sales – non-federal	Sheila Wilson	Exec. Dir for Auxillary Ops, Proc & Contract Mgmt/Purchasing	2222
Bidding process for purchases	Tracy Holtz	Manager of Procurement/Purchasing	2367
Billing students	Krista Way	Accounts Receivable Manager	2007
Budget questions & reports & transfers – Non-Payroll	Marlene Kanipe	Assistant Controller	2585
Budget questions & reports & transfers – Payroll	Eileen Walker	Associate Vice President and Controller	2018
Camps & conferences – payments/deposits	Jessica Martin	Staff Accountant	2055
Capital project accounts	Marlene Kanipe	Assistant Controller	2585
Cash collection & management	Eileen Walker	Associate Vice President and Controller	2018
Cash deposits	Lynne Miller	Business Office Administrative Coordinator	2070
Checks – cashing	Lynne Miller	Business Office Administrative Coordinator	2070
Checks – picking up, replacing, stopping payment	Joe Hudson	Accounts Payable Coordinator	2314
Closing requisitions & purchase orders	Tracy Holtz	Manager of Procurement/Purchasing	2367
Contracts	Sheila Wilson	Exec. Dir for Auxillary Ops, Proc & Contract Mgmt/Purchasing	2222
Corrections in accounts other than Fund 13	Marlene Kanipe	Assistant Controller	2585
Corrections in Fund 13 accounts	Marlene Kanipe	Assistant Controller	2585
COW Card use	Marlene Kanipe	Assistant Controller	2585
Credits to accounts from vendors	Joe Hudson	Accounts Payable Coordinator	2314
Datatel account access	Marlene Kanipe	Assistant Controller	2585
Datatel training	Connie McCarty	Sr. Programmer/Analyst/Applications Development/IT	2199
Disposal of assets – government-funded	Jackie Petty	Accounting Manager	2530
Disposal of fixed assets – non-government-funded-assets	Marlene Kanipe	Assistant Controller	2585
Employee benefits	Anthony Boughner	Benefits Administrator	3023
Endowment distributions	Marlene Kanipe	Assistant Controller	2585
Expenses during extended travel – planning	Jackie Petty	Accounting Manager	2530
Federal grants	Jackie Petty	Accounting Manager	2530
Form 1042-S questions	Marlene Kanipe	Assistant Controller	2585
Form 1098-T questions	Krista Way	Accounts Receivable Manager	2007
Form 1099 questions	Lisa Crawford	Accounts Payable Manager	2086
Fundraising (outside Development Department)	Marlene Kanipe	Assistant Controller	2585
Funds available from endowment distributions	Marlene Kanipe	Assistant Controller	2585
Gaming activities – permission	Angela Johnston	Secretary	2141
Gaming activities – reporting	Marlene Kanipe	Assistant Controller	2585
Gifts to the College	Pamela Stanley	Director of Support Systems-Development	2236
Grant proposals and reports	Jackie Petty	Accounting Manager	2530
Grants (accounts starting with “13”)	Jackie Petty	Accounting Manager	2530
Grants – governmental	Jackie Petty	Accounting Manager	2530
Grants to other entities	Jackie Petty	Accounting Manager	2530
Hiring non-student employees	Anthony Boughner	Benefits Administrator	3023
Hiring student employees	Dawn Parker	Assistant Payroll Manager	2526
Insurance	Sháquez Dickens	Procurement Specialist & Exec. Asst. to VPFB	2020
International vendors and non-employee visitors	Marlene Kanipe	Assistant Controller	2585
International visitor employment eligibility	Lori Kotewicz	Payroll Manager	2100
Invoices	Joe Hudson	Accounts Payable Coordinator	2314
Leases	Marlene Kanipe	Assistant Controller	2585
Liquor licenses	Angela Johnston	Secretary of the College	2141
New object codes added to an account	Marlene Kanipe	Assistant Controller	2585
New vendor forms and questions	Sháquez Dickens	Procurement Specialist & Exec. Asst. to the VPFB	2020
Object code – new one associated with an account	Marlene Kanipe	Assistant Controller	2585
Object code – which to use (expenses other than capital)	Marlene Kanipe	Assistant Controller	2585
Object code – which to use (revenue or capital expense)	Marlene Kanipe	Assistant Controller	2585
Official Payments	Marlene Kanipe	Assistant Controller	2585
Payment of invoices	Joe Hudson	Accounts Payable Coordinator	2314
Payment of reimbursements	Joe Hudson	Accounts Payable Coordinator	2314
Payroll – hourly staff	Dawn Parker	Payroll Manager	2526
Payroll – salaried employees	Lori Kotewicz	Payroll Manager	2100
Payroll – student employees	Kathy	Human Resources Specialist	2695
Personal charge accounts	Terri Brigham	Accounts Receivable Coordinator	2431
Prepaid expenses	Lisa Crawford	Accounts Payable Manager	2086
Procurement sole source justification & approval	Tracy Holtz	Manager of Procurement/Purchasing	2367
Purchase orders	Tracy Holtz	Manager of Procurement/Purchasing	2367
Purchasing card	Tracy Holtz	Manager of Procurement/Purchasing	2367
Real estate purchases	Jackie	Sr. Project Director	2580
Reimbursements – payments & policies	Jackie Petty	Accounting Manager	2530
Reporting on extended business trips (spreadsheet)	Jackie Petty	Accounting Manager	2530
Reports on revenue	Lynne Miller	Business Office Administrative Coordinator	2070
Requisitions	Tracy Holtz	Manager of Procurement/Purchasing	2367
Revenue reports	Lynne Miller	Business Office Administrative Coordinator	2070
Sale of assets – government-funded	Jaclyn Petty	Accounting Manager	2530
Sale of assets – non-government-funded-assets	Sheila Wilson	Procurement Specialist & Exec. Asst. to the VPFB	2222
Sales tax on purchases	Jessica Martin	Staff Accountant	2086
Sales tax on sales	Jessica Martin	Senior Accountant	2086
Student billing	Krista Way	Accounts Receivable Manager	2007
Student Loans – Perkins	Marlene Kanipe	Assistant Controller	2585
Substitute W-9	Tracy Holtz	Manager of Procurement/Purchasing	2367
Summer camps & conferences – payments/deposits	Jessica Martin	Staff Accountant	2055
Training for Datatel purchasing	Connie McCarty	Sr. Programmer/Analyst/Applications Development/IT	2199
Transfers out of accounts other than Fund 13	Marlene Kanipe	Assistant Controller	2585
Transfers out of Fund 13 accounts	Marlene Kanipe	Assistant Controller	2585
Wire transfer in	Eileen Walker	Associate Vice President and Controller	2018
Wire transfers out	Eileen Walker	Associate Vice President and Controller	2018