IX. College Policies: Functioning and Property of the College

It is assumed that the conduct of all students will be consistent with the educational purposes of the institution and in no way will interfere with the functioning of the college as it seeks to fulfill that purpose. Likewise, individual and group behavior which inhibits members of the community – students, faculty, and administrators – from carrying out their respective educational tasks and duties is unacceptable.

Access and Use of Facilities and Grounds

Building Access

For reasons of safety, all residence hall exterior door card readers are programmed to always allow access. Students living in small houses may gain access to their houses 24 hours a day using exterior door card readers or assigned exterior door keys where applicable. Residents are responsible for their guests in a residential unit and should take responsible precautions to guarantee the security of other students living in the unit.

Students may not have the key(s) or swipe access to their student room, residential unit, or any other college keys duplicated or to permit another individual to use one’s key(s) or card key.

Students may not access buildings and other college grounds after closing hours (hours vary per building or space). Should a student have permission to access a building or space after closing hours, Campus Safety should be contacted to grant access. Students granted access to a space after closing hours are not permitted to bring other students into the space unless they have been given written permission by a member of the college staff.

Lounge Spaces

Students are strongly encouraged to utilize lounge spaces to socialize, complete homework, hold meetings etc. However, lounge spaces may not be utilized for the purpose of sleeping or holding “sleepovers.”  Lounge furniture is not permitted to be moved from its intended space. Students needing immediate assistance locating a place to sleep outside of their assigned residential space should contact Residence Life or Campus Safety.

Roofs, Attics, and Basements

Students are not permitted on roofs except as necessary for emergency evacuation.

Students may not use attic spaces in their residential spaces without permission from Residence Life.

Basement access is permitted for the purpose of using laundry facilities. Students may not utilize basement space for social activities, storage, or as a living space.

Windows and Door Propping

In order to ensure the safety and security of all residents, propping of any locked exterior doors or windows is prohibited and may result in referral to the conduct system if found to be tampered with. Screens must always stay in windows.


With the exception of approved Service or Emotional Support Animals (ESA) for students with disabilities, animals (including pets) are not permitted in College of Wooster buildings (including, but not limited to, academic buildings, athletic facilities, dining areas, Lowry Center, etc.) at any time because of health regulations, noise, and sanitation concerns. The college reserves the right to remove unauthorized animals from the campus.  

In Residence Halls: Fish aquariums are permitted; however, the aquarium must be well-maintained to prevent sanitation concerns or cruelty to the fish. Family pets are not permitted inside residential buildings, rooms, and houses. Students and their roommates who have an unapproved animal in their residence will be asked to remove the animal within 48 hours of the college receiving notice that the animal is present. If the animal is not removed, students are subject to disciplinary charges including failure to comply or disorderly conduct. Regular follow-up visits will be made to ensure that the animal has been removed. It is expected that rooms and individual property will be maintained in an orderly and sanitary condition which protects health, safety, and the rights of roommates.

Determination of Need for Support or Service Animal

The College of Wooster is committed to providing reasonable accommodations to qualified students with disabilities. Students with disabilities who require the use of Service or Emotional Support Animals (ESA) as a reasonable accommodation may be permitted to bring such animals on campus provided, they comply with the college’s policies regarding such animals. Students who seek to bring a Service or ESA to campus must first contact the Academic Resource Center, located in APEX.

The Academic Resource Center will determine, on a case-by-case basis, approval of student’s request for a Service or Emotional Support Animal. When necessary and appropriate to the determination, the Academic Resource Center will collaborate with other offices on campus and may share information related to the student’s request on a confidential, need-to-know basis. In making this determination, The Academic Resource Center will consider the needs of the student as well as the impact of the animal on the campus community. Students seeking to have a Service or Emotional Support Animal in residential housing must submit a request for review each academic year. The approval of a request is animal-specific and is not transferable to another animal. A request for a Service Animal or an ESA should be submitted at the same time housing selection begins for housing, if the need is known at that time. The animal must not be in residence prior to approval by the Academic Resource Center.


Service Animal: A “Service Animal” is any animal that has been individually trained to do work or perform tasks for the benefit of an individual with a disability. Other animals do not qualify as Service Animals. Examples of work or tasks provided by a Service Animal include, among others, guiding a person with impaired vision, alerting a person with a hearing impairment, and pulling a wheelchair. Service Animals are working animals, not pets. The work or task a Service Animal has been trained to provide must be directly related to the functional limitations of the person’s disability. Animals whose sole function is to provide comfort or emotional support do not qualify as Service Animals.

Emotional Support Animal: “Emotional Support Animals” (ESA) are An Emotional Support Animal (ESA) is covered under the FHA as an animal who provides support, affection, companionship, etc. to a person with a diagnosed mental health disability. These animals are chosen specifically as an integral part of a student’s treatment plan to help alleviate one or more symptoms of a student’s disability. An emotional support animal provides an individual with a mental health disability an equal opportunity to use and enjoy college housing. The animal does not perform work or a specific task and should not be categorized a service animal. ESA’s are not pets.  ESAs may be considered for access to college housing, however, they are not permitted in other areas of the college (e.g., libraries, academic buildings, classrooms, labs, student center).

Pet: A “pet” is an animal kept for ordinary use and companionship. A pet is not considered a Service or an Emotional Support Animal. Students are not permitted to keep or bring pets on college property or in housing, except for fish in a 10-gallon fish tank.

Approved Animal: An “Approved Animal” is a Service or an Emotional Support Animal that has been permitted in The College of Wooster’s housing as a reasonable accommodation under this policy.

Owner: The “Owner” is the resident student who has been permitted to keep an Approved Animal in housing under this policy.

Use of Computers and Information Technology

It is expected that individuals using the college’s technology resources and services will do so in a responsible fashion. As technology resources and services are essential for the college to engage in its core mission, users conserve such resources, are considerate of other users, and adhere to all applicable policies, laws, and regulations.

The college views misuse and abuse of technology resources and services as a serious offense. Such abuse includes but is not limited to using technology resources and services to violate any of the Codes that govern behavior in the college community; using another individual’s account credentials or 

sharing yours; using any college technology resources for commercial purposes; acquiring and sharing copyrighted materials without the appropriate permissions; inspecting, modifying, or copying programs or data without authorization from the owner. Students, staff, and faculty are encouraged to review the current, full statements of the college’s technology policies, which are available online on the Information Technology website.

Be aware that all information created, stored, or transmitted on or via College of Wooster servers, networks, telecommunications, and computer systems may be inspected at any time when necessary for the conduct of college business. Remember that even when you have tried to delete or erase a message an electronic file, it may still be accessible through a backup system or as a permanent record on the system or in the system memory, and that not only the college, but third parties with appropriate authority, including but not limited to law enforcement personnel, are entitled to access any electronically stored information.

To read each principle that pertains to students, refer to the links below:

Destruction of Property

All members of the community must respect the physical plant of the college. Destructive behavior, whether intentional or not, including destruction, defacement, removal, and/or vandalism is prohibited. Persons who create safety hazards or damage shall pay any fines or costs imposed on the college.


There shall be no college-sponsored lotteries or games of chance on campus.

Identification and College ID Cards

The College of Wooster I.D. Card (C.O.W. Card) is used for identification on campus, admission to college dining facilities, entrance to residence halls/houses, and is used when cashing checks at the Financial Services Counter in the Lowry Center and at the Underground (UG). The card is valid for the entire time a student is enrolled at the college. It is not transferable. Students may not allow other students to use their card.

Because the C.O.W. Card is used for student identification to ensure the safety and welfare of the campus community, community members are required to show their C.O.W. Card upon the request of college officials (A college official is defined as any faculty, staff, or administrator, including student staff, or other individual contracted to act on the college’s behalf). Requesting personnel must state the reason for the request. Students concerned that they are being asked to show their card without appropriate cause can express their concern to the Director of Campus Safety or the Director of Student Rights and Responsibilities.

Loss of the C.O.W. Card should be immediately reported to the Campus Access Office (Keys and IDs). A $20 charge will be assessed for the replacement of a lost card. A card that is damaged due to wear can be replaced at no cost, provided that the entire card is returned and that it is evident that the card is simply worn out. Any student misusing a C.O.W. Card will be subject to disciplinary procedures.

No person shall be in possession of a fictitious ID or fraudulent ID. No one shall possess any person’s identity other than their own for any purpose that is fraudulent or in a manner that is in violation of state or federal laws.

Motor Vehicles, Parking and Bicycles

The college assumes no responsibility or liability for any vehicle or its contents while it is operated or parked on campus. Every member of the campus community driving or parking a motor vehicle on or around campus is responsible for knowing the State of Ohio and the College of Wooster motor vehicle regulations. It is expected that students who maintain motor vehicles on campus will operate them in a safe and sensible fashion. 


Bicycles may not be stored or parked in any residence hall public area which has not been explicitly designated for bicycle storage. All bicycles should be adequately secured when not in use. For the purpose of theft protection, individuals bringing bicycles to campus are strongly encouraged to take advantage of the registration service offered by the Campus Safety Office or the Wooster City Police Department.

Improper Use of Vehicle

In addition to civil or conduct action, irresponsible use of a motor vehicle may result in the denial of on-campus parking and/or use of the vehicle on college property. 

The college reserves the right to revoke or deny registration and campus parking privileges for the following reasons:

  • Continued failure to abide by the regulations (chronic violations), as shown by five (5) or more parking violations accumulated during a semester
  • Falsification of information on registration forms
  • Tampering with, defacing, or defrauding a parking permit
  • Actions deemed hazardous to the safety and property of others or The College of Wooster

Primary responsibility for a parking violation remains with the owner or permit holder of such vehicle. Therefore, violations occurring with an individual’s vehicle while driven by another may affect the owner’s parking privileges, and any fines will be billed to the owner’s account.

A student whose vehicle is chronically in violation of parking regulations or is used in an act of vandalism will also be referred to the college conduct system for disciplinary action. Students are not given refunds for permits revoked as an outcome of the conduct process.

Parking Violation Appeals

Individuals wishing to file an appeal for a parking violation should file an appeal form at Campus Safety within five (5) days of being issued a violation. The violation notice must accompany the appeal form. Appeals will not be accepted after the five (5) business day deadline.

Please note that failure to find an open space in one of the designated lots for your permit type is not a valid reason to appeal a parking violation. Written appeals are reviewed by the Director of Campus Safety and by the Assistant Director of Campus Safety. Appellants will be notified in writing of the committee’s decision. PARC decisions are final with no appeal process beyond the committee.

Registration of Parking Permits

Any student registered at The College of Wooster who wishes to drive or park a vehicle on college property must register their vehicle with Campus Safety and display a valid parking permit. Permits are limited to the number of spaces available on campus. They are sold on a first-come, first-serve basis and are sold every academic year.

At the time of registration, a student must be prepared to show their College of Wooster ID, vehicle information, and license plate number. No vehicle may be parked on College of Wooster property without a valid parking permit. Registration forms and parking permits are available at Campus Safety, 24-hours a day, seven days a week.

Parking Permits:

  • Are not transferable from one individual to another
  • Must be displayed in lower left-hand corner (driver’s side) in the rear windshield of the vehicle, whenever parked on college property, with the permit number visible to the rear of the vehicle. Some vehicles may be issued hang tags due to their housing location, those tags should be displayed on the rear-view mirror with the permit number visible
  • Permit individuals to park in any space available in the lots designated by their permit (ex: North or South student lots);
  • Should be removed from a vehicle before the vehicle is sold or traded-in

Visitor parking passes are available 24-hours a day, seven days a week, and must be obtained to drive and park overnight on campus. Visitors may register up to three consecutive days free; after that there is a $5 per week charge. No student may obtain a visitor permit.

Most street parking on the perimeter of campus is governed by local community ordinances and strictly enforced by the Wooster Police Department.

All members of the campus community must park in the area designated by their permit type (student, staff, visitor, etc.) and as indicated on the signs for each lot.


It is expected that students will monitor the level of noise which they are producing and/or which is emitted from their rooms. “Unreasonable Noise” is a violation of Ohio State law and Wooster City ordinances and as such the college expects students will be aware of their noise levels. This includes personal noise as well as noise produced by audio equipment. Excessive noise which interferes with the normal activities of others (e.g., sleep, study, and conversation) or the normal functioning of the college (e.g., classes, conferences, and residential programs) will not be permitted. The following are the expectations of the all-campus noise policy. These minimums apply to each residential community. 

All-Campus Hours  (Residence Halls and Outside)

  • Courtesy Hours: 24-hours-a-day, seven days a week. For 24-hours-a-day, noise should not interfere with others’ need to study, sleep, or relax in their private room. During this time, if a person makes a reasonable request for others to lower their noise, it should be met by a reasonable response. 
  • Quiet Hours: Sunday through Saturday, 11:00 p.m. to 8:00 a.m. During this time, noise should be kept at a minimum. Group discussions should take place in lounges or in private rooms. A person should be able to sleep without the noise of others interfering.
  • Readings and Examination days: 24-hour quiet hours.

Outdoor Events

The college recognizes that groups of people engaged in organized social activities occasionally produce higher volume levels. Such a privilege should be exercised with consideration for the rest of the community (residential units, campus, or town). However, excessive exterior noise, resulting from organized parties, speakers which are played outside of windows, or individual or group disturbances will result in disciplinary action. 

Any  social events taking place outdoors must be registered (i.e., approved by the Coordinator of Scheduling and Events may be denied by the Office of the Dean of Students) and are expected to end by 11:00 p.m. 

All outdoor requests for non-athletic events must be scheduled through 25Live must be turned in to Coordinator for Scheduling and Events. All requests must be submitted at least five (5) weeks prior to your event date.

Sound and Audio Equipment

The college views the use of sound equipment (e.g., stereos, radios, televisions, other sound systems) as a privilege and not a right. As such, all individuals must take responsibility to ensure that the use of this equipment does not interfere with the normal activities of others (e.g., sleep, study, and conversation) or the normal functioning of the college (e.g., classes, conferences, and residential programs). Regardless of the origin of a complaint, the staff in a residential unit, college staff and/or Campus Safety will determine when noise levels are excessive. Failure to comply with a request to reduce the noise level will result in disciplinary action. 

Speakers are not to be played through open windows or on the exterior of residential units. Regardless of the origin of the complaint, irresponsible use of audio equipment could result in the denial of the privilege of having audio equipment on campus.

Because the college must comply with the City of Wooster’s Noise Ordinance, only a certain number of outdoor events involving amplified sound will be permitted each year. All outdoor events must end by 11:00 pm.

Publicity, Posting and Advertising

This policy applies to students as well as all recognized and chartered student groups and all departments. Any organization with student members who live on campus will be responsible for posting its own materials. Nonresidents will not be given access to the halls for posting purposes. Advertising materials found in other locations will be removed and destroyed.

Campus Wide Guidelines

  • Posters, flyers, handbills, notices, and other publicity must be for approved campus events or programs.
  • Posting may not have reference to alcohol, drug use, nudity, or illicit activities in written or pictorial form.
  • Flyers are only to be posted on official posting boards. All others will be discarded.
  • All advertising material must clearly identify the sponsoring organization or individual on all materials.
  • No permanently affixing adhesive materials may be used on any surface.
  • Do not cover any current posters. If a poster is expired, it may be removed to make space for an upcoming event.
  • Flyers and other advertisements may not be placed on tables or otherwise posted in any Campus Dining location (Lowry Center Dining Hall, Knowlton Café, MacLeod’s, Kittredge or Old Main Café) without the permission of the Director of Campus Dining.
  • All advertising and posting messages must adhere to college policy.

Outdoor Publicity

Publicity cannot be posted outdoors. Trees, light posts, benches, buildings, and doors are not approved posting locations.


Students interested in advertising events and/or other activities must fill out an “Outdoor Request” form and submit it to the Office for Scheduling and Events at least fourteen (14) days in advance. Students may not use chalk if they have not been approved through the Office of Scheduling and Events.

Students interested in chalking must adhere to the following guidelines:

  • Only water-soluble stick-type chalk (sidewalk chalk) is permitted. Under no circumstances should spray chalk, paint, markers, or similar products be used on unapproved surfaces
  • Chalking must be at least fifty (50) feet from any building entryway. If there is desire to chalk closer to a building, then the student and/or organization must make this request through the Office of Scheduling and Events
  • Chalking is only permitted on college property. If a student is uncertain what is considered college property, they should consult with the Office of Scheduling and Events
  • Chalking is only permitted on concrete or asphalt roads or walkways. Chalk may not be used on brick or stone surfaces. Chalking must only occur on horizontal surfaces (e.g., sidewalks) that are considered open areas, not covered by an overhang, and are reasonably expected to be reached by rain
  • Chalking is not allowed on vertical surfaces (e.g., buildings, walls, benches, picnic tables, trees, signs, poles, planters, statues, the labyrinth etc.)
  • College staff may remove chalking in any specific area of campus if they deem necessary

Violations of these conditions could range in response from removal of the message and student responsibility for the repair of damages to conduct action.

Lowry Center Posting

  • Posters may be hung inside the building on the two main staircases and/or the bulletin board on the ground floor at the base of the spiral staircase.
  • All posters must be approved by Lowry Center & Student Activities
  • Posters are limited to one per event or program per stairwell.
  • Publicity/posters displayed anywhere in the building other than the above-mentioned places are prohibited and will be removed.
  • Maximum poster size is 32 inches by 40 inches.
  • Posters may be hung for a period of eight days prior to the advertised event date.
  • A sandwich board placed outside Lowry Center, on the day of an event, may be reserved through 25Live. Posters for the sandwich board must be given to Lowry Center and Student Activities at least 2 business days in advance of the event date.
  • Posters and banners may be hung on the board in front of Lowry, but the board must be reserved and approved through Lowry Center and Student Activities.
  • Posters may be hung on the bulletin boards by the mailboxes without being stamped. This is the only space that entrepreneurs, businesses, and other commercial interest groups material may be displayed.
  • For special events, the windows by the main entrance may be painted. Window painting requires the approval of the Office of Lowry Center and Student Activities. A model design must be presented with the request. Approved window painting can be displayed for a maximum of seven (7) days. The sponsoring organization/department is responsible for cleaning off the display from the windows.

Residence Hall Guidelines

  • Posters, flyers, handbills, notices, and other publicity such as promotions may not be placed under the doors of the residents in residence halls.
  • Door-to-door solicitation is not permitted.
  • Posters exceeding 13 inches by 19 inches must be approved for display.
  • No publicity may hang outside of a window.

Academic Buildings

  • Publicity may be posted in designated areas of academic buildings, if posters do not interfere with the information that is posted by academic departments.

Student Organizations and Student Activities

Performers and Contracts

The college places a high value on bringing in musicians, speakers, performers, and other outside entertainment to enhance the college experience. It is imperative that students coordinate with Lowry Center & Student Activities when they have an interest in inviting someone to ensure that an identified space for the event meets all capacity and safety standards. Students interested in hosting a performance in a campus house must gain permission before this occurs.

Any students interested in entering into contract with a performer or other outside source should coordinate with the Director of Lowry Center and Student Activities.

Students and student organizations are not permitted to enter into contracts on behalf of their organizations, a department, and the College.

Campus Events and Activities

Students interested in organizing a campus event or activity must do so under sponsorship from an approved student organization or department.

All spaces being used must be reserved on 25Live and approved through the Office of Scheduling and Events.

Students interested in providing food during an event or activity must contact the Campus Dining Catering Office for information about food policies and catering options at least seven (7) days in advance of the event.

All students or student organizations interested in showing movies, documentaries, pre-recorded material, or streaming material (e.g., Netflix, Hulu, HBO GO) must comply with the Federal Copyright Act which governs how copyrighted materials may be used.

Pre-recorded material is for personal use only. Ownership of pre-recorded material does not constitute ownership of a copyright. It is a violation of Federal law to exhibit pre-recorded video/media beyond the scope of your private room or apartment. This includes residence hall lounges and any public space on-campus.

In accordance with the Noise Policy and city ordinances, all campus events must end no later than:

  • Outdoor events: 11:00 p.m.
  • Indoor events: 11:00 p.m. Sunday through Thursday and 1:00 am Friday and Saturday

Requests for events to continue beyond the designated timelines must be submitted to the Office of Scheduling and Events for consideration.

Club Sports

Club sports are a subset of student organizations at The College of Wooster. All club sports must go through the same application process with Scot Council for chartered status as well as have a non-visiting faculty or staff advisor. There is a level of physical activity and/or travel associated with these teams, therefore there are additional requirements for club sports, such as submitting liability waivers and an annual report of yearly performance. These requirements can be found on the college website in the Campus Life section called Clubs & Organizations or by contacting Lowry Center and Student Activities.

Off Campus Bank Accounts

Student organizations are not permitted to have financial/bank accounts off campus. All organization funds must be held and managed by the college. Deposits from the organization’s dues, approved fundraising activities, donations, and/or questions about the organization’s on-campus accounts can be directed to Lowry Center & Student Activities.

Recognition of Student Organizations

Student looking to create organizations can apply for a charter through Scot Council and Lowry Center & Student Activities. Scot Council has the authority to approve and to revoke charters of student organizations that they recognize. This applies to all student organizations, regardless of the status of their permanent or non-permanent charter. Organizations that have a charter held by Scot Council are subject to a Charter Review. Further information on this process may be found in the Student Organization Handbook.

It should be noted that some student organizations are not chartered through Scot Council and have a charter/recognition through other departments on-campus. Questions or concerns regarding those groups should be directed to the office/department that holds their charter.

Student Organization Membership

Student organizations are defined as groups that have received recognition by Scot Council or other departments on campus. The student organization must have a current charter and must have gone through the application process on an annual basis. Students are not permitted to join clubs and/or organizations, including a fraternity or sorority, if the student is not eligible according to established college standards.

Reasons a student may not be eligible to join an organization include, but are not limited to:

  • Student GPA is below an established standard
  • Student has outstanding student conduct issues or is on conduct probation
  • Student has been restricted from membership due to a student conduct sanction
  • If the organization is not recognized by the college

All student organizations must be open and welcoming to all College of Wooster students.

Membership in any student organizations may not be denied to any student without following a procedure that has been designated and approved in collaboration between the college and the student organization. Questions and/or concerns regarding behavior of an organization member should be reported to the Director of Student Rights and Responsibilities or the Director of Lowry Center and Student Activities.

Selective charted organizations may have process and procedure for how they select members of their groups. Selective organizations must submit their selection process and procedure on a yearly basis to Lowry Center & Student Activities. Details on timeline for this can be found by contacting Lowry Center and Student Activities.

Unrecognized Student Organizations

Student organizations made up of College of Wooster students must be recognized by the college. Involvement in and/or with an unrecognized organization/group poses a serious risk for students including an increase in individual liability and potential for harm. Unrecognized student organizations are unable to access services and functions of the college and students participating in unrecognized organizations may face student conduct violations.

Students are not permitted to live in a house or apartment run by or on behalf of an unrecognized organization/group.

Students affiliated with an unrecognized group may not use college facilities, participate in recruitment of students and/or conduct new member education activities. Unrecognized groups are also not permitted to use college facilities for purposes related to the unrecognize student group (i.e., meetings).

Vending and Fundraising

Since the college’s founding, the citizens of the City of Wooster and Wayne County have been consistently generous in supporting college programs and activities. Accordingly, the college wishes to maintain the goodwill that currently exists with the local community. The college also has had, from its founding, an emphasis on the cultivation of the qualities of leadership and service through engagement with the broader community. The college’s fundraising policy is governed by these two guiding principles.


Students may sell advertisements for college publications (Voice) in the local community. With the permission of the Vice President for Student Affairs and Dean of Students, members of the Voice staff may offer subscriptions to parents, alumni, and friends of the college.

With prior approval (see “Approval Process” below), chartered student organizations and other college-authorized student organizations may conduct sales on campus for funds to benefit their organization.

The sale of food products is limited by public health laws and college policy as outlined in the document entitled, “Sales and Consumption of Food and Non-Alcoholic Beverages on The College of Wooster Campus,” available from the Director of Campus Dining Services or the Secretary of the College.

Sales On Campus

There shall be no door-to-door solicitation of any kind in any college facility. There shall be no on-campus activity for the purpose of soliciting credit card applications.

With prior approval (see “Approval Process” below), college individuals, groups, or organizations may solicit for funds on campus under the auspices of non-college service groups or charitable organizations (e.g., United Way, American Cancer Society). The sponsor of the activity is responsible for paying all related costs of the solicitation activity.

Off Campus

College individuals, groups, or organizations may solicit for funds in the City of Wooster and Wayne County if the solicitation is under the auspices of non-College service groups or charitable organizations (e.g., United Way, American Cancer Society).

With prior approval (see “Approval Process” below), chartered student organizations and other college-authorized student organizations may engage in off-campus fundraising activities to benefit their organization.

Chartered student organizations, departments, and offices of the college may solicit goods in-kind from local vendors for a campus event. The value of the goods received may not exceed $75 per vendor per event; no cash donations may be accepted.

Except for the specific circumstances outlined above, solicitation of funds and sale of goods and services to parents, alumni, trustees, and friends of the college, by college individuals, groups, or organizations, whether for personal advantage or to benefit the college or any aspect of its program, is a violation of college policy and is subject to disciplinary action.

General Solicitation

In accordance with the college’s policy on partisan political activity, no political fundraising may take place on campus, including the solicitation of campaign contributions and the sale of campaign materials.

While campus individuals and organizations are free to collaborate on event funding or to request funds from bodies constituted for the purpose of providing funding for campus events (Scot Council), individuals and organizations are not permitted to issue blanket and/or anonymous appeals on campus for contributions to events.

Non-college-related individuals, groups, or organizations may not solicit for funds or sell goods or services in residence halls. Sale on other portions of the campus may not take place without prior approval of the Vice President for Student Affairs and Dean of Students (or designee) or the Director of Lowry Center and Student Activities.

Approval Process

Approval of a requested fundraising activity requires:

  • a written request to the appropriate individual
  • must give at least one-week advance notice of the proposed activity, but at least 15 business days is suggested for processing
  • written verification of the benefiting organization’s 501(c)(3) tax-exempt status if the beneficiary is not the college

Requests for approval should be directed to the Director of Lowry Center & Student Activities or their designee.

Exceptions to the college’s fundraising policy must have the prior approval of the Vice President for Advancement