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Using a Scheduled Meeting

This method requires at least one other attendee and creates an event on your calendar.

Scheduling a meeting

In the Teams application, select the Calendar tab from the sidebar, then click the New Meeting button

teams calendar

The New Meeting Details page will pop up.

  • On the new meeting page, do the following:
    • Enter a clear title for your meeting
    • Enter any email address in the Add required attendees box. At least one address needs to be invited to your meeting to create a shareable link to the meeting. You can use your personal UVM email address if desired.
    • Set the date and time for the meeting.
    • Enter a brief description for the meeting.
    • Click Send once all necessary information has been filled out.
teams invite

After sending the meeting, click on it on your calendar in Teams.
This will open the meeting details page.

In the description field, there will now be a Click here to join the meeting link. Right click on the link, then select Copy Link.

Teams Meeting

Share the link with colleagues through email or other means.

Meet Now – Get a Link to Share

In the Calendar section of the Teams application, click Meet Now, enter a meeting name, and click Get a link to share.

teams get link

Copy and share the meeting link using a normal Outlook meeting invitation or through some other means. You can also click Share via email to automatically open a new email with the link included.

teams share link

You can start the meeting by clicking Start Meeting, or simply close the box if you intend to join the meeting later.

Meet Now – Start Meeting

This method is commonly used when you are attempting to meet on-the-fly with many people (where manually inviting is impractical), several people without access to Teams tenant, or when you are unsure of who will be joining your meeting, as might be the case with impromptu office hours.

In the Calendar section of the Teams application, click Meet Now, enter a meeting name, and click Start meeting.

teams start meeting

Configure your audio and video settings as normal, then join the meeting.

You’ll be prompted to invite people to join you using several different methods. These methods are briefly explained below, but for the purposes of this guide, click Copy meeting link, then share the meeting link using a normal Outlook meeting invitation or through some other means. You can also click Share via email to automatically open a new email with the link included. 

Copy meeting link – use this option copy and share the meeting link with colleagues through email or some other means.

teams invite with link

Add participants – this option opens the participant section in the meeting where you can search and invite participants to join.

Share via default email – this option automatically opens a new email with the link included.

Previous Teams Meeting Breakout Rooms
Next Using Closed Captioning Within Teams
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