Demographic Changes

The office responsible for demographic and relationship information changes, marking duplicate records, and marking persons as deceased is as follows. If a person has multiple affiliations with the college the hierarchy order will determine the responsible office.

Source Code	Source Description	Hierarchy Order	Responsible Office
EMA	Employee Active	1	Human Resources
TRE	Trustee Emeritus	2	Alumni/Development
TRF	Trustee Former	2	Alumni/Development
TRS	Trustee	2	Alumni/Development
TRU	Trust	2	Alumni/Development
ALG	Alumni Grad	3	Alumni/Development
ALH	Alumni Honorary	3	Alumni/Development
ALN	Alumni Nongrad	3	Alumni/Development
PST	Parent of Current Student	4	Dean of Students
CRP	Corporation	5	Alumni/Development
DAF	Donor-Advised Fund	5	Alumni/Development
EDF	Former Employee Dependent	5	Alumni/Development
EDI	Educational Institution	5	Alumni/Development
EDR	Retired Employee Dependent	5	Alumni/Development
EMI	Employee Inactive	5	Human Resources
EML	Employee Leave	5	Human Resources
EMR	Employee Retired	5	Human Resources
FCO	Foundation – Community	5	Alumni/Development
FCR	Foundation – Corporate	5	Alumni/Development
FFA	Foundation – Family	5	Alumni/Development
FPR	Foundation – Private	5	Alumni/Development
GOV	Government Organizations	5	Applications Development
RLO	Religious Organization	5	Alumni/Development
SPO	Social/Professional Org	5	Alumni/Development
TRL	Trustee life	5	Alumni/Development
PAP	Parent of Applicant	6	Admissions
PGR	Parents of Graduates	6	Alumni/Development
PNG	Parents of Nongrads	6	Alumni/Development
PWD	Parent of Withdrawn Student	6	Dean of Students
IDS	ID system only	7	Applications Development
STA	Applicant	7	Admissions
STU	Student	7	Dean of Students
SWD	Withdrawn Student	7	Dean of Students
AFF	Affiliate	8	Applications Development
EMD	Employee Dependent	8	Human Resources
EMF	Employee Former	8	Human Resources
FRI	Friend	8	Alumni/Development
IDF	ID System – Former	8	Applications Development
OV	Overlap Institution	9	Admissions
VEN	Vendor	9	Business Office

Additions and Exceptions

Residence Life will maintain off-campus house addresses for students

The Business Office will maintain billing addresses

Student name changes: Dean of Students Office

Employee Name changes: Human Resources

Other Data

Academic Affairs	Faculty Information
Admissions	Admissions and Recruitment Management data   Organization Information for applicants
Applications Development	Building Information   Code files   Parameters
Alumni/Development	Constituent Information   Contribution/Donor Information   Organization Information required for donation information   Campus Organization Information for Graduates and Withdrawns   Alumni Information
Business Office	Accounts Payable   Accounts Receivable   Budgeting   General Ledger   Organization Information required for vendors
Dean of Students Office	Foreign Person Information   Campus Organizations for Current Students  Sevis Information
Financial Aid	Financial Aid data
Human Resources	Human Resource Information   Faculty Information
Payroll	Payroll Information
Purchasing	Purchasing Information
Registrar’s Office	Student Academic Records   Curriculum Management data   Degree Audit data   Registration data   Faculty Information required for scheduling of classes   Organization Information required for student records
Residence Life	Residence Life data   Residence Hall Room Information
Not assigned	Disability Information   Language Information