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Using Office 365 Groups

Introduction

Using Outlook’s Groups feature, you can create and organize groups of people. This function allows you to send mass emails, have conversations between your groups members, and even share and distribute files to your group. This guide will help you set up a group and administrate it. 

ACCESSING THE GROUPS DIALOG

1.Log into the Outlook Web Interface.

2. Look at your left menu bar. There should be a section that reads “Folders” and a section underneath that which reads “Groups”.                                                                                                                                            

In the left menu bar Groups should be an option
In the left menu bar Groups should be an option

3. If you are a part of any group, it will be listed under the groups section.

4. Click “More”

5. From this Group panel you can browse existing groups or create new ones. 

MAKING A GROUP

1.Click on “Create Group”

2. You will be directed to a panel on the right-hand side of the page.                                               

A window will pop up asking for information on the group you wish to create
A window will pop up asking for information on the group you wish to create

3. Choose a name.

  • Add a description.
  • Set the Privacy level. Do you want your group to be accessible to anybody, or do you only want people who have been invited to be able to use it?
  • Select the group’s language.
  • Check the box at the bottom if you want group members to receive calendar and email notifications for every little thing shared to the group page. 

SENDING EMAILS THROUGH A GROUP

1.Compose a new email message.*

2. In the “To” field, type in the name of your group.                                                            

The search directory window
The search directory window

3. If your group name does not appear, you can press CNTRL + K or Apple + K to have the TO field run a search and come up with a list of similar names. Alternatively, open your address book and find it from the list (ridiculous). 

LOOKING AT GROUP CONVERSATIONS

  1. On your group page, look at the Conversation column.
  2. You can start a group conversation by typing text into the box titled, “Star a group conversation”. 

SHARING FILES THROUGH A GROUP

1.On your group page, click “Files.”                                                                                                    

Menu for Group
Menu for Group

2. This will bring you to your group’s OneDrive page.

3. You can choose sharing options for files you upload to here. 

BROWSING OTHER GROUPS

1.From the Outlook email portal, click “Browse Groups.”                                                   

Group Browsing Window
Group Browsing Window

2. From this panel you can look at the other groups your peers on campus are making. 

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