Using a Scheduled meeting in Teams, you can invite everyone to the meeting and allow them to use the Chat and share screens without interview candidates, remote students, or presenters from being physically present for the meeting. If you are inviting external users, they do not need to have a Microsoft account if they join with the browser, and can be invited either by copying and sharing the meeting link, or invite them directly to the meeting.

Consider sharing tips on participating in the meeting as a guest at the College with any external participants.

You might choose to have a hybrid participant meeting if you

• are interviewing a candidate who will not be on campus for the interview
• are bringing in a guest speaker or lecturer to class or to campus
• have one or more students who are not able to attend class and you are allowing them to participate remotely
• are not hosting a larger live event for campus

Audio and Video options

You may choose to schedule the meeting in a space that has been upgraded with cameras and microphones for audience participation within the meeting.

If a space is unavailable or you are not in a space that has these capability, Tech Services has OWL meeting cameras that can create an immersive meeting experience depending on the size of your meeting/lecture and your presentation needs.

Contact the helpdesk, or Educational Technology to determine the best configuration for your hybrid meeting or lecture and other considerations or opportunities you may make while scheduling your virtual session.

Reminders

1. Inviting external users, or users who are not a part of a team or private channel to a channel meeting will not be able to participate in the chat function of the meeting.
2. Participants are encouraged to have Microsoft teams installed, although you can join from a web browser, using Microsoft Edge or Google Chrome.
3. If the guest participant installs the teams app from the link in the meeting invite, they will not need to create a microsoft account and will be able to enter their name and join the meeting
4. Attendees joining the meeting using a non-Wooster email will be placed int he Lobby until a Wooster participant lets them into the meeting, unless the meeting organizer modifies the meeting options to allow Guests to bypass the Lobby.