Recommended Migration Solutions

Moving from College of Wooster Account to Personal Gmail Account

Google Workspace Migration for Microsoft Outlook

Note: This solution will only work for PC computer or laptop users with Outlook installed and logged in on their desktop.

1. Make sure to have your personal Gmail account credentials or create a new Gmail account.
2. Open a web browser and navigate to Google Workspace Migration for Microsoft Outlook.
3. Click “Download GWMMO” under “DOWNLOAD .EXE FILE (RECOMMENDED FOR USERS)”.
4. The software will download to your browser. Double click the file in the top right corner of the browser page.
5. You may be prompted to give administrative permission for the install to continue.
6. Once the installation is complete click “Close” in the pop-up window.
7. Locate the Google Workspace Migration for Microsoft Outlook on your computer and open it.
8. You will be prompted to sign in with your personal or newly created Google account.
9. The software will launch the Google sign in page in your default browser for you to grant permission for the software to access your account.
10. On step 1’s prompt, set the dropdown to “Outlook” and click “Migrate all data” and then click “Next”.
11. On step 2’s prompt, select what data you would like to migrate.
12. Then click “Migrate”. Migration can take up to a few hours depending on amount of data being transferred. Make sure the Gmail account you are transferring to has enough space.

Moving from College of Wooster Account to Personal Outlook Account

Exporting PST File using Classic Outlook Desktop App and Copying Folders

Before beginning this process make sure you have completed the following:

• Installed the Classic Outlook Desktop app on your computer or laptop.
• Connected both your College of Wooster email and personal Microsoft email account to the Classic Outlook app.

After doing preliminary setup follow the instructions at the links below to transfer your College of Wooster email to your personal Microsoft email account.

Step 1: Exporting your College of Wooster PST file to your computer or laptop

1. Follow the instructions found on this Microsoft Support page: Export emails
2. After exporting, you can use a PST file viewer to look at the whole mailbox when needed.

Step 2: Manually move important folders to personal Microsoft email account

1. Manually drag and drop essential folders from your College of Wooster account into your personal Microsoft account in the Classic Outlook Desktop app.
   • NOTE: Depending on the size of the folders this copying may take a while.

Migration Solutions for Other Email Providers

Exporting a PST File and Using a PST File Viewer

1. Follow the instructions found on this Microsoft Support page: Export emails
2. After exporting, you can use a PST file viewer to look at the whole mailbox when needed.

Forward Important Email Only

Note: You can only forward emails one at a time.

1. Sign into Outlook Online using your “@wooster.edu” credentials.
2. Locate an email that you would like to keep and select the message by clicking the item or clicking the checkbox to the left of the subject.
3. Locate “Forward” in the ribbon along the top of the webpage or from within the preview of the message and click it.
4. In the new message that loads, input your personal email account in the “To” field.
5. Update subject (optional).
6. Input text into the body of the email (optional).
7. Click “Send”.