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Participating in a meeting as a Guest

Guests from beyond the College campus, please find support below for joining a Microsoft Teams meeting.

Table of Contents

Am I required to use the Teams app?

You can join a Teams meeting with the Teams app or through a supported browser.

  • You do not need a Microsoft account to join a Teams meeting in the browser.
  • To join in the Teams app, you must login to Teams with a Microsoft account. 
  • If you received a calendar invite with the appropriate link to join the Microsoft Teams meeting, click the Join Microsoft Teams Meeting link.
  • If you received a link (in an email, from a website, etc.), click the link.
  • For more information, visit this Join a Meeting in Teams Microsoft support page.
Email link for joining a Teams Meeting
Image of what the invitation will look like as it appears in your email

Join with the Microsoft Teams app

  1. If you do not have Microsoft Teams already installed, please follow the directions for Installing the Microsoft Teams application below.
  2. After the Microsoft Teams app launches, click the “Join” button, enter your name, and you will be placed into the meeting lobby. The moderator will bring you into the meeting at the appropriate time.
Teams Join Now
Image of the Join now button to access the meeting once the link is clicked from your email

Join with a Browser

  1. Click the join link or copy the link from the calendar invite and paste into the address bar of your browser.
    • Compatible browsers are Microsoft Edge, Google Chrome, Firefox, and Safari
    • Browsers on mobile devices are not supported.
  2. When the web page opens, just click “Join on the web instead.”
Teams join on web instead
Image of the Home Page to access the Teams Meeting

3. A popup will appear asking you to allow your browser access to your microphone and camera, click “Allow.”

Image of the permissions requested when joining a meeting

4. You will be asked to join the meeting. Enter your name and click “Join now.”

Teams Join Now
Image of entering your name and then join the meeting

5. You will be placed into the meeting lobby and the moderator will bring you into the meeting at the appropriate time.

Troubleshooting When You Are in the Meeting

  • If the Wooster participants cannot see your video, click the camera on the tool ribbon to activate your video.
Teams camera in toolbar
Image of control bar within the meeting indicating the camera icon
  • If the Wooster participants cannot hear you, click the microphone on the tool ribbon and verify that your preferred microphone is selected.
Teams Microphone in toolbar
Image of control bar within the meeting indicating the microphone icon
  • If you cannot hear Wooster’s participants, please verify that your speakers are turned up.

Device Settings within a Teams Call

Join a Teams call

Teams meeting join now
Image of Teams meeting with Join now

Device Settings within a Teams Call

Teams Meeting More Actions
Image of the control bar within Teams indicating the 3 dots

Select Device Settings

Teams Meetings Device Settings
Image of the menu produced after clicking the 3 dots and then selecting the device settings

Check that the settings match your microphone, speaker, and camera being used

Teams meeting Device Settings microphone, speaker, and camera
Image of the Device Settings menu

Getting to know the toolbar within Teams

Toolbar

Teams toolbar
Image of the Toolbar within Teams

Participant Tool

This allows you to see participants and add people to the meeting. Organizers can manage permissions and take attendance in the more actions sections.

Teams particaptiants tool and menu for more actions with participants
Image of the Participants feature within a Teams meeting

Chat Tool

Allows you to send text-based messages and ask questions while others present or communicate. You also have the options to attach files or send an emoji.

Teams Chat Tool
Image of the Chat feature within a Teams meeting

Raise Hand Tool

This allows you to show you have a question without disrupting the whole presentation. To raise your hand, simply click on the icon; click the icon to lower it once your question has been answered.

Teams Raise Hand Tool
Image of the Raise hand feature within Teams

More Actions
This provides access to Device settings, Meeting notes, Meeting details, how your meeting is viewed, change your background, Turn on live captions, Start recording, provide a dial pad to call phone numbers directly and even turn off incoming video.

Teams More Actions
Image of the 3 dots to expand features
Teams More Actions Menu
Image of the expanded menu within Teams once the 3 dots are selected

Camera Control
Click to turn your camera on and off.

Teams Camera Control
Image of the camera feature within Teams

Microphone Control
Click to turn your microphone on and off.

Teams Microphone Control
Image of the Microphone feature within Teams

Share Content
This allows you to share your Desktop, a Window, PowerPoint, Browse to share other files, or the Whiteboard.

Teams Share Content
Image of the Share Content feature within Teams

Click on the item you want to share in the meeting.

Teams Content Share Window
Image of the Share Content menu within Teams

Leave
Simple click Leave when you would like to leave a meeting that is still in progress.

Leaving Teams
Image of the leave feature within Teams

Leave Dropdown Menu
The meeting organizer has the options to leave the meeting or end the meeting for all participants.

Leaving Teams Dropdown Menu
Image of the Leave extended menu within Teams

Installing the Microsoft Teams application

Mac – Install Teams by Using the PKG File

  1. From https://teams.microsoft.com/downloads, click “Download” at the top of the page and the operating system specific version will download. For Mac clients a PKG file will download.
Download Teams
Image of installing Teams to your desktop from the online application

2. Double click the PKG file.

Mac Download Button
Image of the download from a Mac

3. Follow the installation wizard to complete the installation.

Teams Installer
Image of the first page of the installer

4. Teams will be installed to /Applications folder. It is a machine-wide installation.

Mac Desktop Applications
Image of Teams as it appears with other Applications

Windows – Install Teams from an Executable Download

  1. From https://teams.microsoft.com/downloads, click “Download” at the top of the page and the operating system specific version will download. For Windows clients an executable file will download.
Windows Download Teams
Image of installing Teams to your desktop from the online application

2. Click “Save file” to download the file.

Windows Save File
Image of the menu asking if you would like to run or save the application

3. Open your Downloads folder and double click the “Teams_Windows_x64” file.

Teams Windows x64 Download
Image of Teams as it appears in the download folder
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