Microsoft Teams Live Events

UpdatedAugust 9, 2022

ByEmily Armour (she/her)

Teams live events is an extension of Teams meetings, enabling users to broadcast video and meeting content to a large online audience.

Live events are meant for one-to-many communications where the host of the event acts as a “producer” leading the interactions with “presenters.”
Audience participation is primarily to view the content shared by the host and collaborate via Q&A style chat. The attendees can watch the live or recorded event in Teams.

Our Cleveland-based Microsoft Trainers offered a session on Organizing Teams Live Events.

Watch the recording of the Thursday, February 25th session in Teams: Microsoft Teams Live Events
For details on what is covered, visit this Teams Live Events Topics page PDF or this Topics page Word document.
For more information on our other Microsoft events, see our Microsoft Trainings post.

Roles

Roles for Live Events are different than for regular Teams Meetings. See this Microsoft support page for more details on the permissions and features for each role, visit

Organizer – creates the calendar event and invites others
Producer – ‘runs’ the event by selecting video feeds and shared content
Presenter – can enable their microphone and camera, share content, and moderate the Q&A chat
Attendee – watch presentation (and recording) and submit questions to Q&A

Attendees will be able to watch the event in Teams—desktop (Windows or Mac), web, or mobile. If they don’t have Teams, they can also use a browser (Chrome, Firefox, or Edge).

Attendees use the Attendee link from the Live Event to join. Organizers should not invite attendees directly to the Live Event calendar event.

Public events: If an event is public, anyone who has the link can attend without logging in.
Private events: If attendance is restricted to our organization or to specific people and groups, attendees will need to log in to join (using their College credentials via their Teams app or the browser).

The organizer creates the Live Event calendar event in Teams. See this schedule an event video or this support page for selecting options and inviting producers and presenters. See this support page for sharing the attendee link with attendees.

Producers select video feeds and content – their own or from other presenters – and send them to the event. See this short video for the Producer’s interface or this detailed support page.