Full and part-time employees (at least 1000 annual hours) begin to earn vacation from the date of hire. The vacation year starts with the employee’s hire date. On-call and temporary employees do not earn vacation time. All employees record use of vacation time electronically.
Eligibility
College staff who are scheduled to work at least 1,000 annual hours are eligible for paid vacation time. Temporary employees do not earn vacation time.
Vacation Time Accrual
College staff begin to earn vacation from first date of employment. The vacation year starts with the employee’s first date of employment.
Full-time employees with vacation benefits accrue vacation time at a rate of 1.83 days (14.67 hours) per month – or 22 days (176 hours) per year – subject to a maximum accrual of 45 days (360 hours). Employees working less than 40 hours per week and at least 20 hours per week will accrue vacation time on a prorated basis.
Employees accrue vacation when they are in an active pay status. Vacation, short periods of illness, and holidays are periods of time off when the employee is in an active pay status. Vacation is not accrued when the employee is on an unpaid leave of absence or long-term disability.
All employees record their use of vacation time electronically.
Rollover
Unused vacation days will not be lost at the end of the College’s fiscal year but will roll forward annually until a maximum of 45 days is accumulated.
Retirement/Resignation
If an employee is unable to use all accumulated vacation days prior to the time of retirement or resignation from the College, any such unused vacation days will be paid in full to the employee.
Vacation, short periods of illness and holidays are periods of time off when the employee is considered to be in an active pay status. Vacation is not accrued when the employee is on an unpaid leave of absence or long-term disability.
Vacation Payout for Exempt and Non-Exempt Employees
Exempt employees are requested to provide notice of intended resignation at the earliest possible time, preferably no later than four weeks before leaving the College. Non exempt employees are requested to provide a minimum of a two-week notice.
Payout for non-exempt employees will occur on the pay date subsequent to the pay including the last day of work. For exempt employees, the payout will normally be made on the pay date subsequent to the pay including final salary.
Additional infomation can be found in the College of Wooster Staff Handbook
Vacation Accrual Effective 7/1/2023