Frequently Asked Questions

Q: What is Student Employment?

A: Student Employment maintains the official employment records for students working at The College of Wooster. Although Student Employment does not guarantee, place or assign students in positions, Student Employment helps students connect with job opportunities and assists employing departments with the advertising of open positions.

Q: Where is the Student Employment Office located?

A: We are located in the Human Resources building, west end of the Service Center and behind the Longbrake Student Wellness Center. Our address is 536 East Wayne Ave. Wooster, OH 44691.

Q: What kind of employment is available?

A: Approximately 90 different academic, administrative and support service departments employ students in a variety of jobs. Students with Federal Work-Study funds may have the opportunity to work under the Community Service program for local agencies and non-profit organizations in fields such as health care, childcare, literacy training, education (including tutorial services), welfare, social services, and community improvement. Students also have the opportunity to pursue employment with off-campus employers, which can provide a wider range of jobs and work hours. International students must consult with Jill Munro, Director of International Student and Scholar Services regarding off-campus employment.

Q: What is the Community Work Program (CWP)?
A: The CWP is only available to students with work-study funds. The College of Wooster partners with off-campus non-profit organizations within the community to provide employment opportunities to students and extra help to the organizations. The positions are paid.

Q: What are Federal Work Study Funds?

A: The Federal Work-Study Program is designed to provide students with the opportunity to earn some of the money necessary to meet educational expenses (these funds are awarded through student financial aid packages). Students who qualify for a Federal Work-Study allocation will have priority in the application process for two weeks at the start of the Fall semester.

Q: How do student’s confirm their Federal Work-Study eligibility?

A: Questions regarding financial aid awards should be directed to the Financial Aid Office.

Q: What are Campus Job Funds?

A: The CA: The College established this program for international students who have demonstrated a financial need but are unable to meet the federal eligibility requirements for Federal Work-Study. During the first two weeks at the start of the Fall semester, students with on-campus job allocation will have priority during the application process. Questions regarding financial aid awards should be directed to the Financial Aid Office.

Q: How do students apply for campus jobs?

A: Students interested in applying for open positions should visit the Employment Opportunities page

Q: What paperwork do U.S. citizens need to complete before starting work?

A: All employees of the College are required to complete the following paperwork on or before the first day of work:

  • Form I-9, Employment Eligibility Verification: students must complete Section 1 and present original form(s) of identification for Section 2.
  • Form W-4: Employee Withholding Allowance Certificate (federal tax form)
  • Form IT-4 , Employee’s Withholding Exemption Certificate (Ohio income tax form)
  • Name and Social Security Number Verification Form : this form must be completed using the information from the student’s social security card.
  • Direct Deposit Form: the College requires all employees to have their net pay deposited into a checking or savings account.  Students must supply the name of the bank, 9-digit routing number, and account number. It is recommended to submit a voided check or a deposit slip with the completed form.

New student employees will receive an email from DocuSign containing the items referenced above. DocuSign is accessible on: desktops, laptops, tablets and smartphones.

Q: As a non-U.S. citizen, what do student’s need to do before starting work?

A: After receiving a job offer please complete the following steps:

  • Form I-9, Employment Eligibility Verification: students must complete Section 1 and present original form(s) of identification for Section 2.
  • Form W-4: Employee Withholding Allowance Certificate (federal tax form)
  • Form IT-4 , Employee’s Withholding Exemption Certificate (Ohio income tax form)
  • Name and Social Security Number Verification Form : this form must be completed using the information from the student’s social security card.
  • Direct Deposit Form: the College requires all employees to have their net pay deposited into a checking or savings account.  Students must supply the name of the bank, 9-digit routing number, and account number. It is recommended to submit a voided check or a deposit slip with the completed form.

If a student has an address outside of the U.S., they must use their College of Wooster address when completing their forms.

Student’s does not currently have a Social Security Number, will need to contact the International Student Coordinator, for assistance with the application process.

New student employees will receive an email from studentjobs@wooster.edu containing the items referenced to above. All new hire paperwork is required to be completed prior to starting work.

Q: As a non-U.S. citizen, is it acceptable to work as a student worker after graduation?

A: International students have a program end date in the immigration record (SEVIS system). After that date, federal regulations state the student can no longer work, or take classes, and must depart the US within 60 days. This 60 day is referred to as a grace period and is meant for students to wrap up their time in the US and prepare for departure.

A graduating student can apply for OPT – optional practical training to work for 1 year after graduation. Students can have a job related to their major. They must apply and be approved to work. The application process takes approximately 90 days and is adjudicated by USCIS. This work authorization would be the only way a student could work on campus after graduation. For more information please review Working in the United States | Study in the States (dhs.gov).

Q: How many hours per week can a student work?

A: Students can work up to 20 hours per week in combination of all jobs held during the academic year and can exceed 20 hours per week during a break period. ​

Q: How many hours per week can a student work during campus breaks?

A: Students cannot exceed 40 hours per week during a break period in combination of all jobs held.  

Q: Can student’s work during College Breaks?

A: It is possible to work during College breaks; however, work is not guaranteed. The workload is reduced in many departments over break periods; thus, the number of available jobs is limited. It is advisable to pursue these opportunities well in advance of the break period.

Q: How do student’s get paid?

A: Students report their time electronically through ScotWeb. Time must be submitted by employees with electronic signatures by 11:59 p.m. Monday following the end of the 2-week pay period. Supervisors must approve the time and provide any necessary comments by 11:59 p.m. Tuesday following the end of the 2-week pay period. For more information on reporting time, refer to Time Entry. Hours for each 2-week pay period are paid bi-weekly (every 2 weeks); refer to Student Payroll Schedule for more information.

Q: Should student’s round the minutes worked?

A: Student employees need to be rounded to the nearest ¼ hour. Any time within 7 minutes after the ¼ of an hour needs to round down; any time beyond 7 minutes after the ¼ of an hour needs to round up (i.e. 8:07 a.m. needs to be reported as 8:00 a.m. and 8:08 a.m. needs to be reported as 8:15 a.m.).