Frequently Asked Questions

What is Student Employment?

Student Employment maintains the official employment records for students working at The College of Wooster. Although Student Employment does not guarantee, place or assign students in positions, Student Employment helps students connect with job opportunities and assists employing departments with the advertising of open positions.

Where is the Student Employment Office located?

We are located in the Human Resources building, west end of the Service Center and behind the Longbrake Student Wellness Center. Our address is 536 East Wayne Ave. Wooster, OH 44691.

Why would I want to participate in the Student Employment program?

You will learn time management skills, employee responsibility, and in some cases gain leadership experience, while earning a paycheck. Along with strong work habits and job skills, you will also develop an excellent source for future job references to enhance your resume.

In addition, the convenience of working on campus will help you develop ties to the campus community through new friendships and experiences.

What are Federal Work Study Funds?


The Federal Work-Study Program is designed to provide students with the opportunity to earn some of the money necessary to meet educational expenses (these funds are awarded through student financial aid packages). Students who qualify for a Federal Work-Study allocation will have priority in the application process at the start of the Fall semester.

Questions regarding financial aid awards should be directed to the Financial Aid Office.

Note: campus funding is available to students who do not meet FWS eligibility requirements.

What are Campus Job Funds?


At Wooster, student employment opportunities are not limited to students with Federal Work-Study eligibility. The College established this program for students who have demonstrated a financial need but are unable to meet the federal eligibility requirements for Federal Work-Study.

Students with a campus job allocation (FWS) will have priority in the application process. Because student employment provides students with an opportunity to build professional and technical skills, student workers should not work unsupervised. A staff, or faculty member within the department should regularly monitor the student’s job duties and performance.

Questions regarding financial aid awards should be directed to the Financial Aid Office.

What is the Federal Community Work Program (CWP)?


Students with Federal Work-Study funds in their financial aid packages may take advantage of the opportunity to work for the Community Service Program. This program is designed to help improve the quality of life in the greater Wooster community. Students work with local agencies and non-profit organizations in fields such as health care, childcare, literacy training, education (including tutorial services), welfare, social services, and community improvement.

Students must meet the following criteria to be eligible:

– U.S. citizen
– Federal Work-Study allocation in the financial aid package
– No on-campus employment (cannot work for the program and work on-campus)

Interested in applying? Please visit: Federal Community Work Employment

Federal Community Work Program Resources

How do I apply for campus jobs?

Complete and submit an application to the Office of Student Employment on Hirezon. You may apply for more than one student job application.

Students interested in applying for open positions should visit the Student Job Board page.

Do I need to complete an application?


Yes, all student workers must have an application on file per position.

What must be done before I can begin working?


An application per position, tax forms and all required hire paperwork must have been properly completed by the student and your supervisor must have notified the Office of Student Employment regarding the hire BEFORE you start any work.

As a U.S. citizen, what do I need to complete before starting work?


All employees of the College are required to complete the following paperwork on or before the first day of work:

Form I-9, Employment Eligibility Verification: students must complete Section 1 and present original form(s) of identification for Section 2.

Form W-4: Employee Withholding Allowance Certificate (Federal tax form)

Form IT-4: Employee’s Withholding Exemption Certificate (Ohio income tax form)

Name and Social Security Number Verification Form: this form must be completed using the information from the student’s social security card.

Direct Deposit Form: the College requires all employees to have their net pay deposited into a checking or savings account. Students must supply the name of the bank, 9-digit routing number, and account number. It is recommended to submit a voided check or a deposit slip with the completed form.

New student employees will receive an email from DocuSign containing the items referenced above.

DocuSign is accessible on desktops, laptops, tablets and smartphones.

As a non-U.S. citizen, what do I need to do before starting work?


After receiving a job offer, please complete the following steps:

Form I-9, Employment Eligibility Verification: students must complete Section 1 and present original form(s) of identification for Section 2.

Form W-4: Employee Withholding Allowance Certificate (federal tax form). According to Notice 1392, Non-Resident Aliens (NRA) are recommended to put “NRA” under line 4(b). For more information please visit: IRS

Form IT-4: Employee’s Withholding Exemption Certificate (Ohio income tax form)

Name and Social Security Number Verification Form: this form must be completed using the information from the student’s social security card.

Direct Deposit Form: The College requires all employees to have their net pay deposited into a checking or savings account. Students must supply the name of the bank, 9-digit routing number, and account number. It is recommended to submit a voided check or a deposit slip with the completed form.

If a student has an address outside of the U.S., they must use their College of Wooster address when completing their forms.

Student’s does not currently have a Social Security Number, will need to contact the International Student Coordinator, for assistance with the application process.

New student employees will receive an email from studentjobs@wooster.edu containing the items referenced to above. All new hire paperwork is required to be completed prior to starting work.

How many hours per week can I work?


Students are limited to 20 hours per week for all campus and non-campus positions through the College of Wooster. This is especially significant for Federal Work-Study and International students who are limited by federal regulations. It is important that student workers and their supervisor(s) communicate with each other regarding the student worker’s total hours worked for each position held.

Note: The work week runs Sunday through Saturday, with pay periods ending bi-weekly on Saturdays.

How many hours per week can I work during campus breaks?


It is possible to work during the winter, summer, fall, or spring college breaks; however, work is not guaranteed. The workload is reduced in many departments over college break periods; thus, the number of available jobs is limited.

It is advisable to pursue these opportunities well in advance of the college break period. Students employed during a college break period may work up to 40 hours per week.

Graduating students and OPT approved graduates are eligible to continue working once approved by Human Resources.

Note: questions regarding housing options during college break periods should be directed to the Office of Residence Life.

How do I get paid?


Students report their time electronically through ScotWeb. Time must be submitted by employees with electronic signatures by 11:59 p.m. Monday following the end of the 2-week pay period. Supervisors must approve the time and provide any necessary comments by 11:59 p.m. Monday following the end of the 2-week pay period.

For more information on reporting time, refer to Time Entry. Hours for each 2-week pay period are paid bi-weekly (every 2 weeks); refer to Student Payroll Schedule for more information.

How should I round the minutes worked?


Student employees need to be rounded to the nearest ¼ hour. Any time within 7 minutes after the ¼ of an hour needs to round down; any time beyond 7 minutes after the ¼ of an hour needs to round up (i.e. 8:07 a.m. needs to be reported as 8:00 a.m. and 8:08 a.m. needs to be reported as 8:15 a.m.).

As a non-U.S. citizen, is it acceptable to work as a student worker after graduation?


International students have a program end date in the immigration record (SEVIS system). After that date, federal regulations state the student can no longer work, or take classes, and must depart the US within 60 days. This 60 day is referred to as a grace period and is meant for students to wrap up their time in the US and prepare for departure.

A graduating student can apply for OPT – optional practical training to work for 1 year after graduation. Students can have a job related to their major. They must apply and be approved to work. The application process takes approximately 90 days and is adjudicated by USCIS. This work authorization would be the only way a student could work on campus after graduation.

For more information, please review Working in the United States | Study in the States (dhs.gov).

What taxes am I subject to during the summer employment period?


The summer employment period you will be subject to federal, state, and local income taxes, as well as Social Security and Medicare taxes.