Resources for Faculty and Staff

Advances for Business Expenses

The College encourages employees who travel regularly to obtain a Purchasing Card to use for College-related travel, which can be arranged through the Manager of Procurement. In rare instances, an employee may need to request a cash advance, prior to the business-related travel. Such advances should be limited. An employee is expected to clear one cash advance before requesting a second one, except in the unusual case of back-to-back travel, where a form cannot be completed between trips. In the case where a cash advance cannot be avoided, a Cash Advance Request Form should be completed with as much information that can…

Budget Resources

FY23 Budget Process Information FY23 Budget Resource Requests The due date for submission of Capital and Technology Projects to your Cabinet member is 01/14/2022. Operating budget requests are due by 02/25/2022. Contacts for quotes and estimates for capital and technology projects: Capital needs (building improvements and non-technology equipment): Beau Mastrine, x 2560Furniture and smaller equipment: Tracy Holtz, x 2367Technology needsEducational programs:  Jon Breitenbucher x 2207Technology needs  -All other:  Vince DiScipio x 2612 FY23 Budget Request Submittals This year the Budget Task Force has developed a new ​online process to submit your requests for Capital items, Technology items and Operating Budget requests. The online form…

Financial Contact Information

TopicNamePositionExension”Accepting” purchases in DatatelTracy HoltzManager of Procurement/Purchasing2367″Record security violation” error messageConnie McCartySr. Programmer/Analyst/Applications Development/IT21991042-S forms issuedMarlene KanipeAssistant Controller25851099 forms issuedLisa CrawfordAccounts Payable Manager2086Account access in DatatelMarlene KanipeAssistant Controller2585Advances for business travelJoe HudsonAccounts Payable Coordinator2314Approval levels in DatatelMarlene KanipeAssistant Controller2585Asset sales – government-funded-assetsJackie PettyAccounting Manager2530Asset sales – non-federalSheila WilsonExec. Dir for Auxillary Ops, Proc & Contract Mgmt/Purchasing2222Bidding process for purchasesTracy HoltzManager of Procurement/Purchasing2367Billing studentsKrista WayAccounts Receivable Manager2007Budget questions & reports & transfers – Non-PayrollMarlene KanipeAssistant Controller2585Budget questions & reports & transfers – PayrollEileen WalkerAssociate Vice President and Controller2018Camps & conferences – payments/depositsJessica MartinStaff Accountant2055Capital project accountsMarlene KanipeAssistant Controller2585Cash collection & managementEileen WalkerAssociate…

Frequently Requested Forms

IMPORTANT NOTE: Everyone must use Adobe Acrobat (Pro or the free Reader) to fill out the Employee Expense Reimbursement Form (EERF). When opening the EERF, it would be most efficient to “right click” and use the “Save Link as…” option in order to directly download the file to your computer and save it in a selected place for completion of the form. Some people have reported that filling out the form in the Chrome web browser has resulted in calculation errors. Preview, the default PDF viewer on Macs, does not handle complex forms very well. If your computer does not…

International Visitors & Vendors

The College of Wooster has a long history of global engagement.  We actively seek diverse perspectives and want to welcome members of communities from throughout the world.  This guide is designed to help you navigate the process of working with international visitors and vendors as efficiently as possible. Accepting services (including volunteer services) from or providing any type of payment or in-kind benefit (such as a room, meals, other travel costs, or waived fees) to an international speaker, visitor or other vendor is a complex process because of immigration and tax laws.  We will need additional information from the visitor…

Payroll

Payroll Schedules Salaried Employees Salaried Employees are paid in twelve monthly installments on the 25th of each month (or the last working day before, if the 25th falls on a weekend or holiday) according to the Payroll Schedule. The salaried employee payroll begins on the 1st day of the month and ends on the last day of the month.   Hourly Employees Hourly employees are paid bi-weekly according to the Payroll Schedule indicating the date the electronic time sheets are due. The hourly employee payroll work week begins on Sunday at 12:01 a.m. and ends on Saturday at 12:00 midnight. For…

Round Trip Mileage

The College will reimburse mileage based on the following round-trip totals: AirportsRound-tripAkron-Canton Airport85 milesCleveland Hopkins International Airport100 milesPort Columbus International Airport200 milesWayne County Airport10 miles The Five College of OhioRound-tripDenison135 milesKenyon90 milesOberlin90 milesOhio Wesleyan170 miles Great Lakes Colleges AssociationRound-tripAlbion470 milesAntioch305 milesDePauw645 milesEarlham405 milesHope685 milesKalamazoo530 milesWabash635 miles Revised: May 23, 2011