The Teams Meeting experience includes several features that you can use for video and audio. This post will guide you through the Teams Meeting experience.
Further support
- See our Resources section below for guides, videos, and support pages.
- Top 25 Meetings Tips & Tricks video (Jan 2022) 32 minutes, but check the video’s table of contents for details
- Faculty, see our Ready Your Class Team for Meetings checklist.
Teams Meetings Features
A popular feature of Teams is a Teams meeting video call. Users do not need to be a member of an official Team in order to schedule, create, or join a call.
| Feature | Possible Solutions |
|---|---|
| Accessing Teams | See Accessing Teams below or page 7 of our documentation |
| Scheduling a Meeting from Outlook calendar | 1. Watch our 4-minute how-to video 2. See page 10 of our documentation |
| Scheduling a Meeting from Teams calendar | 1. See our Scheduling a Meeting article 2. See page 19 of our documentation |
| Schedule Class Teams Meetings Using Class Short Code | View our Moodle Documentation |
| Schedule a Webinar | The Webinars feature allows the organizer to enable registration, host 1000 people, and have attendees join with microphones and cameras disabled •See the Introducing Webinars in Microsoft Teams blog post •Watch this 7-minute video The NEW Webinars in Microsoft Teams feature •See the Microsoft Teams webinar quick start guide |
| Meeting notifications | For information about who gets notified about Teams meetings, see this article from Office 365 IT Pros |
| Adjust Meeting Options/Settings | • See page 20 of our documentation • See this Meeting Participants Microsoft support page • Update before the meeting from the Teams calendar = Watch this new feature “students must wait in lobby” • Update during the Meeting = Watch Update Meeting Options directly from the meeting participants panel |
| Join a Meeting from your Teams calendar | 1. Watch the first minute of Microsoft’s training video 2. See our Participating in a Meeting article |
| Join a Meeting from your Outlook calendar | 1. Watch Using Microsoft Teams for video calls (in Stream) 2. See our Participating in a Meeting article 3. See page 16 of our documentation |
| Join a Meeting inside a Teams channel | Watch “Teams: Join a Meeting in a Channel” (in Stream) [features New Meeting Experience pop-out meeting window] |
| Use the Large Gallery View (49 people) and Together Mode | Watch this 1-minute Microsoft Teams quick tip video |
| Use a custom background image for your video | •Watch this 1-minute Microsoft Teams quick tip video •See this Microsoft support page |
| Share your Screen | •Watch this 1-minute Microsoft Teams video •See this Microsoft Share Content in a meeting page which covers options for 1. Screen/Desktop share 2. Window share 3. PowerPoint Live Presenter view share = see details NEW Presenter View for PowerPoint in Microsoft Teams meetings 4. Dynamic View & Presenter Modes •See our post Share Content feature available in Microsoft Team meeting |
| Share your Screen with Computer Audio (available on Mac and Windows) | Watch this 1-minute Microsoft Teams quick tip video or see this Microsoft support page to play the audio on your computer through to the participants in the Teams meeting. |
| Take control of other user’s screen | See this Microsoft page |
| Live Captions | Watch this 50-second Microsoft Teams quick tip video |
| Organizer: Download the meeting attendance report | 1. Watch this 1-minute Microsoft Teams quick tip video 2. See this Microsoft support page for further support |
| Record a Meeting | See this Record a Meeting in Teams Microsoft support page * Recorded Teams meetings are now stored in OneDrive or SharePoint (they are no longer stored in Stream) |
| Record a Presentation with “Meet Now” | Watch Using Teams “Meet now” to record your presentation and share your screen (in Stream) |
| Create Channel Meeting | Watch How to Create Virtual Breakout Groups in Teams Watch to add a Channel calendar to your Team channel |
| Use the Breakout Rooms in Meetings | Watch How to Use the New Breakout Rooms in Teams Meetings See this Microsoft support page including creating rooms and assigning participants BEFORE the meeting |
| Chats | 1. See Microsoft’s Training Video on chats 2. See page 21 of our documentation 3. Watch this video to disable chat in a Teams meeting |
| Organizer: End the Meeting | Watch this 30-second Microsoft Teams quick tip video |
| Share a Meeting Recording | See Recorded Teams meetings are now stored in OneDrive or SharePoint (they are no longer stored in Stream) |
| Share a Recording via Stream | For Teams Meetings recorded before Fall 2021 1. Watch Sharing Teams Meeting Recordings on Stream 2. See page 18 of our documentation |
Accessing Teams
- We recommend users download the Team’s desktop client application.
- Teams is available in Microsoft Edge or Google Chrome web browsers. *Teams is not supported in Safari or Firefox browsers*.
- See directions for installing Microsoft Teams for Windows, Mac, iOS, or Android.
Resources
- Make Meetings Easy with Microsoft Teams (document)
- Teams Documentation (Word document)
- Best Practices for Teams (document)
- Best Practices: Teams Meetings (website post)
- Participating in a Meeting as a Guest (Inside page to share with your guests new to Teams)
- Recording from our Microsoft Teams for Communication: Teams Meetings and Chat 1-hour Microsoft Trainer session (12/8/20)
- Microsoft Teams Official video training
- Microsoft Teams support pages
- Microsoft Teams Meetings support pages
- Microsoft Teams Meetings videos (playlist of short YouTube videos)
- ** Top 25 Meetings Tips & Tricks video (Jan 2022) 32 minutes, check video’s table of contents for details
- Visit our Microsoft Teams post for general information on Teams
- Visit our Microsoft Teams Type post for information on the different types of Teams available
- Visit our Best Practices: Teams Setup for information on creating a Team
- Visit our Class Teams post for information on Class Teams